Thursday, 6th November 2025, 9.15a.m. – 4.15p.m.
BMA House, Tavistock Square, London WC1H 9JP
EXHIBITOR INFORMATION - AHEAD OF THE EVENT
Stands
Stands include a 5ft trestle table with black table cloth.
Power
If you require power to your stand please advise us by Monday, 29th September 2025.
Exhibition Stands and Merchandise
Exhibitors are welcome to include exhibition stands and are encouraged to bring branded merchandise, offers, incentives etc. to make their stand visually appealing and enticing. Please note that stands are 5ft in length and exhibitors will need to ensure their stands do not exceed this allocated space.
Delivering banners, stands & marketing collateral to BMA House
If you are couriering materials, please arrange for deliveries to arrive at least 2 days prior (by Monday, 3rd November 2025). The BMA House post room is open between the hours of 9.00a.m.-5.00p.m. Monday-Friday.
It is essential that you attach the delivery label complete with your event details to each package.
Download the delivery label here.
Delivery address: BMA House, British Medical Association, Tavistock Square, London, WC1H 9JP
Disclaimer Regarding Delivery of Goods to BMA House
NASBTT accepts no liability or responsibility for the delivery, receipt, handling, storage or security of goods or materials sent to BMA House by exhibitors for NASBTT's Annual Conference. All deliveries are made entirely at the exhibitor’s own risk. Exhibitors are responsible for making suitable arrangements directly with BMA House or any third-party service providers for the receipt and handling of their items. NASBTT will not be liable for any loss, damage, delay or misplacement of goods under any circumstances.
EXHIBITOR INFORMATION - ON THE DAY
Directions from Euston Station
Walk into the station forecourt with the platforms behind you and head towards the exits to the left of the station. You should walk to the main road on the left which is Eversholt Street. Turn right onto this road and walk down to the traffic lights at the junction with Euston Road.
Cross straight over the road which turns into Upper Woburn Place. There will be a Prezzo restaurant on the right-hand corner. Walk down this road and at the Hilton Hotel cross the road at the zebra crossing. Keep walking past the next zebra crossing.
The BMA House entrance is the next main door and is signed BMA Reception.
If you reach the Starbucks coffee shop you have gone too far.
Directions from Kings Cross Station
Walk out of the main exit of the station – you will be on Euston Road. Turn right down Euston Road with Kings Cross behind you and walk in the direction of St Pancras Station (the west end may also be sign posted).
Follow Euston Road straight for about five minutes until you get to a fire station on the right-hand side (on route you will pass the Renaissance Hotel and British Library on your right).
At the traffic lights by the fire station turn left to cross Euston Road onto Upper Woburn Place. You will see a Prezzo Restaurant on the opposite corner. Walk along Upper Woburn Place for a couple of minutes – keep walking past two sets of zebra crossings.
The BMA House entrance is the next main door and is signed BMA Reception.
If you reach the Starbucks coffee shop you have gone too far.
Arriving by vehicle
Please note there is no parking available on site.
If arriving by vehicle to unload there is a designated drop off area on site. Please access via the archway next to the main BMA Reception just off Tavistock Square.
The sat nav post code for the front entrance of the building is WC1H 9JZ.
Arrival and Set Up
- All exhibitors must be set up ready by 8.35a.m. ahead of a 9am start
- Exhibitors will be able to access the room to set up at 7.15a.m.
Floor plan
The floorplan is pre-determined in advance and tables will be labelled.
Key contacts
Jayne Hoskins and Claire Prescott will be present to greet you on the day.
Jayne Hoskins - NASBTT Communications and Events Manager
07747 707292
Claire Prescott - NABSTT Communications and Events Officer
07983 590965
Please note we will have limited access to our emails during the day.
Receiving couriered items
Deliveries will be ready in the room prior to your arrival. If anything is missing please speak to the BMA events team with details of your delivery (courier, confirmed date/time of arrival, who signed for it etc.)
Storage
Please store boxes/bags etc. under your exhibitor table. If anything large needs storing/disposing of, let the BMA events team know.
WiFi
Network: Visitor
Password: BMAHouse1832
CONFERENCE MAGAZINE - ADVERTISEMENT SPECIFICATIONS
Advertisement sizes
- Full page: 210mm x 297mm (A4) + 3mm bleed on all sides
- Half page (landscape): 210mm x 148.5mm + 3mm bleed
- Quarter page (portrait): 105mm x 148.5mm + 3mm bleed
Format
- Preferred: High-resolution PNG or JPEG (minimum 300 DPI)
Fonts & Text Guidance
- Keep text at least 10mm from the edge of the page
- Avoid small text under 10pt for readability
General Guidance:
- Keep designs clean, clear and uncluttered
- Include a logo, headline, short description and a clear call to action (e.g. website, QR code or email)
File Delivery
- Please email your advertisement to Claire Prescott
Deadline
Complete artwork must be supplied by 4.00p.m. on Tuesday, 30th September 2025
Disclaimer
Please note that all artwork and advertising materials must be supplied by the agreed deadline. NASBTT accepts no responsibility for artwork or materials received after this date. Any artwork not submitted on time will result in the advert being omitted from the conference magazine, and no refunds or alternative placements will be offered.
QUESTIONS
If you have any questions, please contact Jayne Hoskins.
We look forward to partnering with you for a successful Annual Conference.